Effective Date: 05 November 2024
Last Reviewed on: 05 November 2024
This Privacy Notice for California PetLab Personnel (the âCalifornia Personnel Privacy Noticeâ) applies solely to all job applicants to, and current or former employees of, owners of, directors of, officers of, and contractors of PetLab Co. (âPetLab,â âwe,â âus,â or âourâ) who reside in the State of California (âPersonnelâ or âyouâ). We adopt this California Personnel Privacy Notice to comply with the California Consumer Privacy Act of 2018 as amended by the California Privacy Rights Act of 2020 (collectively, the âCPRAâ) and any terms defined in the CPRA have the same meaning when used in this California Personnel Privacy Notice.
This California Personnel Privacy Notice applies to information that we collect about PetLab Personnel that identifies, relates to, describes, references, is capable of being associated with, or could reasonably be linked, directly or indirectly, with you or your device (âPersonal Informationâ). âPersonal Informationâ includes all âSensitive Personal Informationâ as defined below. However, publicly available information that we collect from government records and deidentified or aggregated information (when deidentified or aggregated as required under the CPRA) are not considered Personal Information and this California Personnel Privacy Notice does not apply.
This California Personnel Privacy Notice does not apply to outside of the context of your relationship with PetLab as PetLab Personnel or to certain Personal Information that is excluded from the scope of the CPRA, like: (a) health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Confidentiality of Medical Information Act (CMIA); and (b) Personal Information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (FCRA), and the Driverâs Privacy Protection Act of 1994. Some of these exclusions may be applicable to the Personal Information we collect about you as part of background checks. If you have any questions on whether one of these exceptions apply to your Personal Information, please contact your local Human Resources personnel.
PetLab collects, and over the prior twelve (12) months has collected, the following categories of Personal Information about PetLab Personnel:
Category | Applicable Pieces of Personal Information Collected |
---|---|
A. Identifiers. | A real name; alias; postal address; unique personal identifier; online identifier; Internet Protocol address (when you access our network resources); email address; username; Social Security number; and other similar identifiers. If provided by you as proof of eligibility to work or as part of your business travel profile, driverâs license number and passport number. |
B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)). | A name; signature; Social Security number; physical characteristics or description; address; telephone number; insurance policy number; education; employment; employment history; bank account number; credit card number; and health insurance information. If provided by you as proof of eligibility to work or as part of your business travel profile, passport number, driverâs license or state identification card number. NOTE: Some Personal Information included in this category may overlap with other categories. |
C. Protected classification characteristics under California or federal law. | Required: Age (40 years or older); national origin; or citizenship. Note: We require your age to verify your identity, run background checks, and to provide you with health and retirement benefits. We require your national origin and citizenship to verify your eligibility to work in the United States. You are not required to provide us with this information for any other uses. Optional: Race; color; ancestry; religion or creed; marital status; medical condition; physical or mental disability; sex (including gender; gender identity; gender expression; pregnancy or childbirth and related medical conditions); sexual orientation; and veteran or military status. NOTE: Providing this information is completely optional at your discretion, and we will collect this information only to the extent you choose to provide it in your resume, as part of the equal opportunity forms you fill out when you are hired, or as may be provided by a reference or other third party during reference and background checks. |
D. Internet or other similar network activity. | Browsing history; search history; file access history; information on your interaction that occurs on our networks (including via VPN) with a website or application. |
E. Geolocation data. | IP based physical location, which can identify your general location, such as town, city, state. We collect and use this information as part of automatic system logs as well as for system security. |
F. Sensory data. | Audio. |
G. Professional or employment-related information. | Current or past job history or performance evaluations. |
H. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)). | Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades; transcripts; class lists; student schedules; student identification codes; student financial information; or student disciplinary records. |
I. Inferences drawn from other Personal Information. | Profile reflecting a personâs preferences; characteristics; psychological trends; predispositions; behavior; attitudes; intelligence; abilities, and aptitudes. |
J. Sensitive Personal Information (âSensitive Personal Informationâ) |
Note: Providing information about your racial or ethnic origin, religious or philosophical beliefs, and health, sex life, or sexual orientation is completely optional at your discretion, and we will collect this information only to the extent you choose to provide it in your resume, as part of the equal opportunity forms you fill out when you are hired, or as may be provided by a reference or other third party during reference and background checks. |
PetLab will not collect additional categories of Personal Information without providing you notice.
We do not âsellâ any categories of Personal Information for monetary or other valuable consideration and we do not âshareâ any categories of Personal Information for cross-context behavioral advertising.
We collect this Personal Information:
We collect information directly from you before, after, and during relationship with PetLab as part of PetLab Personnel. Depending on nature of your role or relationship with PetLab as PetLab Personnel, we may collect Personal Information from you such as your name, address, social security number (or national ID number), a list of your beneficiaries, work history, educational history, personal and work preferences (and any other information you may voluntarily disclose on your application or resume), date of birth, marital status, picture, dependents (and their dates of births, social security numbers or other national ID numbers), immigration status, gender, ethnicity, veteran status, disabilities, personal email, banking information (in order to pay you your salary or other compensation and to reimburse you for expenses in accordance with PetLabâs expense reimbursement policies), number of tax exemptions (where applicable), emergency contact information, and personal phone number. We may also collect your passport number, driverâs license number or image, and vehicle registration or license plate number when required or when you provide it for your travel profile. We may also collect your nationality, tax ID number, criminal history, and information for background checks.
In addition to the Personal Information that you may provide to PetLab, PetLab also creates certain Personal Information about you and associates it with you. PetLab creates the following types of Personal Information about you: job title, employee number, badge number, salary, expense, and other related compensation details, employment status, information regarding mandatory training, vacation/holiday pay and other paid time off, disciplinary and grievance information, tax records, performance history, system access information such as your PetLab username to access our technology systems, email address, telephone number, and password (which you may change). We may also collect and process information specifically related to your job function, such as sales and production volumes. We may also photograph you to include in the employee directory and/or to issue you a badge to access and be identified at PetLabâs facilities.
As you use PetLabâs information technology systems, we may collect information about your use necessary to protect our information technology and infrastructure. We may collect time, date, and location information of access to our information technology systems and the data contained on those systems. We may also monitor, intercept, and review your activities when you use our information technology resources and communications systems, including but not limited to email (both outgoing and incoming), telephone conversations, and voice mail recordings, and instant messages.
PetLab also collects Personal Information about you from third parties, such as prior employers, references, recruiters, and job-related social-media platforms, background check companies, and other similar entities. This may include Personal Information that is disclosed in background checks, which may include criminal convictions, drug testing, and any information that is disclosed from your former employers, educational institutions, and other references you list on your application materials or that are referred to us. We may also collect Personal Information provided from recruiters and job-related social media platforms that you may use to submit your application, such as information on your resume or other information related to your previous or desired employment, if your application to use is provided through a recruiter or a job-related social media platform. To the extent permitted by applicable law, we may also collect Personal Information from general social media platforms.
Depending on your role or relationship with PetLab, we may use the Personal Information we collect for one or more of the following purposes:
PetLab will not use the Personal Information we collected for materially different, unrelated, or incompatible purposes without providing you notice.
PetLab may disclose your Personal Information to third parties for one or more business purposes related to your role as PetLab Personnel. When we disclose Personal Information to non-affiliated third parties for a business purpose, we enter a contract that describes the purpose, requires the recipient to both keep that Personal Information confidential and not use it for any purpose except for the purposes for which the Personal Information was disclosed and requires the recipient to otherwise comply with the requirements of the CPRA.
PetLab discloses and, in the preceding twelve (12) months, PetLab has disclosed the following categories of Personal Information of its PetLab Personnel to the following categories of third parties for one or more of the business purposes described below:
Personal Information Category | Categories of Service Providers, and Contractors, and Third-Party Recipients |
---|---|
A. Identifiers. | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); benefits providers; building or property management and security personnel; affiliates, parents, and subsidiary organizations of PetLab; government entities (for taxes and other similar purposes that require us to provide Personal Information to government entities); business partners; credit reporting agencies (for background checks). |
B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)). | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); benefits providers; building or property management and security personnel; affiliates, parents, and subsidiary organizations of PetLab; government entities (for taxes and other similar purposes that require us to provide Personal Information to government entities); business partners; credit reporting agencies (for background checks). |
C. Protected classification characteristics under California or federal law. | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); benefits providers; building or property management and security personnel; affiliates, parents, and subsidiary organizations of PetLab; government entities (for taxes and other similar purposes that require us to provide Personal Information to government entities); business partners; credit reporting agencies (for background checks). |
D. Internet or other similar network activity | Service providers (who manage our IT systems, such as security providers and IT providers); affiliates, parents, and subsidiary organizations of PetLab. |
E. Geolocation data. | Service providers; affiliates, parents, and subsidiary organizations of PetLab. |
F. Sensory data. | Service providers (who manage our voicemail and communications systems); affiliates, parents, and subsidiary organizations of PetLab. |
G. Professional or employment-related information. | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); affiliates, parents, and subsidiary organizations of PetLab. |
H. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)). | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); affiliates, parents, and subsidiary organizations of PetLab. |
I. Inferences drawn from other Personal Information. | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); affiliates, parents, and subsidiary organizations of PetLab. |
Sensitive Personal Information Category | Categories of Third Party Recipients |
---|---|
Government identifiers (social security, driverâs license, state identification card, or passport number) | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); benefits providers; building or property management and security personnel; affiliates, parents, and subsidiary organizations of PetLab; government entities (for taxes and other similar purposes that require us to provide Personal Information to government entities); business partners; credit reporting agencies (for background checks). |
Complete account access credentials (user names, account numbers, or card numbers combined with required access/security code or password) | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce, including IT and other similar providers); and affiliates, parents, and subsidiary organizations of PetLab. |
Racial or ethnic origin | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); affiliates, parents, and subsidiary organizations of PetLab; government entities (for employment reporting purposes). |
Religious or philosophical beliefs | We do not disclose this type of Personal Information. |
Mail, email, or text messages contents not directed to us | We generally do not know of the existence of any such mail, email, or text messages. However, there should be no expectation of privacy in any such messages received or transmitted using PetLab IT systems. Such messages may be disclosed to service providers; affiliates, parents, and subsidiary organizations of PetLab; and law enforcement personnel is appropriate. |
Health, sex life, or sexual orientation information | Service providers (who manage our employee data, such as our enterprise resource planning systems and other systems that we use to manage our workforce); and affiliates, parents, and subsidiary organizations of PetLab (if you choose to provide it to us). |
We disclose your Personal Information to the categories of service providers, contractors, and third parties listed above for the following business purposes:
In addition to the above, we may disclose any or all categories of Personal Information to any service provider, contractor, or third party (including government entities and/or law enforcement entities) as necessary to:
In the preceding twelve (12) months, PetLab has not âsoldâ Personal Information for either monetary or other valuable consideration, and we have not âsoldâ any Personal Information about minors under the age of 16.
The CPRA provides PetLab Personnel with specific rights regarding their Personal Information. This section describes these rights and explains how to exercise those rights. You may exercise these rights yourself or through your Authorized Agent. For more information on how you or your Authorized Agent can exercise your rights, please see Exercising Your CPRA Privacy Rights.
To exercise the rights described above, please submit a request (a âPersonnel Requestâ) to us by either:
If you fail to make your Personnel Request in accordance with the ways described above, we may either treat your request as if it had been submitted with our methods described above or provide you with information on how to submit the request or remedy any deficiencies with your request.
Only you, or your Authorized Agent that you authorize to act on your behalf, may make a Personnel Request related to your Personal Information. To designate an Authorized Agent, see Authorized Agents below.
All Personnel Requests must:
We cannot respond to your request or provide you with Personal Information if we cannot verify your identity or authority to make the request and confirm which Personal Information relates to you or the individual for whom you are making the request as their Authorized Agent.
We will only use Personal Information provided in a Personnel Request to verify the requestorâs identity or authority to make the request.
The CPRA requires us to offer you a choice regarding our use of your Sensitive Personal Information for purposes other than the following:
We may use your Sensitive Personal Information for diversity, equity, and inclusion purposes. To opt-out of our use of your Sensitive Personal Information for this purpose, you may do so by contacting us by email at peopleteamus@thepetlabco.com, through the interactive form that can be found on the footer of PetLab Co. website in California or by otherwise contacting the Human Resources department in your location.
For all categories of Personal Information described above, we will retain your Personal Information: (a) if you are not retained by PetLab, for four (4) year as of the last date of any action on your application or as otherwise required under applicable law; or (b) if you are retained by PetLab, for the duration of your PetLab Personnel relationship plus a period of four (4) years, or any time required by applicable law for the type of document that contains your Personal Information. However, we may also retain any or all categories of Personal Information when your information is subject to one of the following exceptions:
PetLab reserves the right to amend this California Personnel Privacy Notice at our discretion and at any time. When we make changes to this California Personnel Privacy Notice, we will notify you regarding the updated notice through PetLabâs communication channels, including through email or paper notices, and update the Noticeâs effective date.
If you have any questions or comments about this California Personnel Privacy Notice, the ways in which PetLab collects and uses your information described above, your choices and rights regarding such use, or wish to exercise your rights under California law, please do not hesitate to contact us through the Human Resources department.